Thank you for choosing to exhibit at in-cosmetics Asia.
We understand preparing for an exhibition can be overwhelming, whether you’ve been an exhibitor before, or it’s your first time.
This is why we’ve created this checklist to support you in the run-up to and at the show.
It contains some key operational and marketing information and deadlines – and you can check your to-do list chronologically or in alphabetical order.
All exhibitors
SECRETS TO EXHIBITING SUCCESS: Our visitors have told us what they want to see from you, from how your stand looks to how they search for ingredients. We have compiled a mini guide that will give you insights into those Secrets to Exhibiting Success and could set you apart from your competition.
Read as soon as possible
All exhibitors
FORMULATION LAB: These sessions are currently sold out, but please contact us to be added to the waiting list. For fulfilment queries, please contact the sponsorship team
As soon as possible
All exhibitors
TECHNICAL SEMINARS: These are sessions for you to introduce your technology / ingredients. Due to popular demand, this year we have added a second Technical Seminar Theatre. You deliver your presentation and you get the database after the show. Contact us if interested.
For fulfilment queries, please contact the sponsorship team.
As soon as possible
All exhibitors
YOUR PROFILE: Update your company profile /description, select product categories, upload videos, PDFs and product information, your social media details and more in the Exhibitor Portal to stand out on the website. You will be able to update your details at any point in the run-up to the show (the earlier the better, though, so you don't miss out on this free exposure / promotion).
As soon as possible
All exhibitors
FREE EDITORIAL: Send free editorial to our PR agency Storm Communications for your chance to be featured in our press releases to trade publications.
As soon as possible
All exhibitors
As soon as possible
Main stand holders
STAND SHARERS: New for this year, sharer registration is bundled up with smart lead solutions (Exhibitor Dashboard, Lead Manager App, Colleqt) and is charged at £688. You can register your Sharer(s) via the Exhibitor Portal.
As soon as possible
Main stand holders
EXHIBITOR MANUAL: The Exhibitor Manual can be found in the Exhibitor Portal and you can consult it to locate information on stand build regulations, contractor registration, hiring an interpreter, placing orders for facilities at the show, and much more.
Going live in June, various deadlines apply
All exhibitors
PROMOTE YOUR PRESENCE: Take advantage of our free digital marketing tools to let your clients and contacts know you will be at the show for them to meet you there…
As soon as possible
All exhibitors
VISAS: You can order Letters of Invitation (for Visa Applications) via the Exhibitor Portal (Badge section) from August. If urgent, simply contact Customer Service.
Apply from August
All exhibitors
INNOVATION ZONE & SPOTLIGHT ON AWARDS:
The Innovation Zone is the show's most popular area where exhibitors display their new and innovative ingredients launched within 8 months of the show.
Spotlight On is another area of the show for exhibitors to display their formulated ingredients on the topic of Biotech Beauty.
Entries will be judged by an international panel of experts and the shortlisted (Innovation Zone) Awards entries will be revealed in mid-October.
NB: Spotlight On entries will be judged at the show.
(BOOKERS ONLY) Innovation Zone and Spotlight On Awards entries must be submitted by 26 September. Entry forms coming soon.
All exhibitors
MEETING ROOMS: Want a private space at the show? Book a meeting room.
30 September
Main stand holders
YOUR STAND: We can build your stand for you and it’s all cost-effective, hassle-free and customised. Find out how Smartspace can work for you.
7 October
All exhibitors
YOUR NAMEBOARD: Finalise your display name via the Exhibitor Portal to ensure the correct company name appears on your stand.
13 October
All exhibitors
SPONSORSHIP: With up to 700 exhibitors at the show, a stand may not be enough to stand out. Purchase a choice of venue sponsorship eg. carpet tiles, hanging banners to ensure you stand out.
As soon as possible
Main stand holders
INNOVATION ZONE and SPOTLIGHT ON: Book a box/display on the Innovation Zone (for ingredients launched within 8 months of the show) or Spotlight On (ingredients on the theme of Biotech Beauty).
NB: Hurry though because the deadline for Awards entry is 26 September and late entries after that will not be accepted.
16 October (but to enter the Awards you must book by 26 September)
All exhibitors
VIP NOMINATIONS:
You can nominate up to 4 clients / contacts for them to visit the show as VIP’s but they must be high seniority (Director, Head, Chief) and work for cosmetic / contract manufacturers, private labels or OEM's/ODM's. VIP benefits include access to the VIP Lounge + fast track entry to the Marketing Trends and Regulations Theatre + Formulation Lab (subject to availability).
21 October
All exhibitors
PRESS PACKS: Submit your electronic press pack including news about your company, products to our PR agency, Storm Communications (no hard-copy press packs at the press office at the show).
24 October
All exhibitors
SHOW APP: Available a few weeks before the show, the Show App is the indispensable tool for visitors to navigate their way around the show, bookmark educational sessions and receive updates. Make sure you upload all your company / product information so you don’t miss out!
As soon as possible and no later than 25 October
All exhibitors
EXHIBITOR BADGES: Order your exhibitor badges (from August) via the Exhibitor Portal (Badging section) to access the halls without having to wait.
2 November
All exhibitors
VISITOR LEADS: Ensure you download the Lead Manager App to see how user friendly it is once you will be using it at the show to capture leads! You will also be able to add qualifying questions (eg ingredient quantity needed). Information will be available in the Exhibitor Portal in October. See also how visitors can collect your info via Colleqt QR code in exchange for their contact details.
4 November
All exhibitors
| EXHIBITOR REGISTRATION AND ENTRY TO THE HALLS: 09:00 – 17:00 on 2 and 3 November. Exhibitor entry on show days will be from 8:00. If you have already printed your PDF badge, head to the registration area to collect your lanyard and badge holder to get access to the show halls. |
3 November or on show days
All exhibitors
AWARDS: On day 1 of the show, attend the Awards Ceremony. Ensure you have team representative(s) present if you have been shortlisted for an Innovation Zone or Spotlight On Award so there is somebody to receive a potential Award trophy! Please look out for social posts about the shortlists in mid-October. But your local sales representative will also let you know if you are up for a possible Award!
4 November
All exhibitors
YOUR LEADS: Make the most of your attendance at in-cosmetics Asia by following up your leads captured using the show’s Lead Manager App. Log in to the Exhibitor Portal to access and download your leads.
As soon as possible post show – don’t let your leads go cold!
All exhibitors
YOUR FEEDBACK: Take part in the show survey (which will be emailed to you shortly after the show) and provide us with your feedback about the show. |
22 November
At in-cosmetics Asia, we love celebrating the innovative products our exhibitors bring to the event. We have three Awards categories you can enter and we’ll be announcing the winners at the Awards Ceremony at the show on 4 November, 17:30.
The Innovation Zone Best Ingredient Awards (Active and Functional for products launched within 8 months of the show) are judged before the event whilst the Spotlight On Awards entries (on the topic of Biotech Beauty) will be judged at the show.
To enter the Awards (Bookers Only) you must book and complete the Innovation Zone and Spotlight On Awards Submission Forms by 26 Sept.
Shortlisted (Innovation Zone) Awards entries will be revealed in mid-October.
Deadline
26 September
Exhibitor badging will be available from August in the Exhibitor Portal until 2 November, midnight Bangkok time. This is where you can register all your stand personnel and apply for Visa Letters.
It’s imperative to register all your stand personnel in advance of the exhibition, and to bring along your printed badges. You must collect your lanyard and badge sleeve in advance of the show opening for visitors. We advise before 08:15 on 4 November. Registration gets very busy with exhibitors arriving at the venue, so if you want to enter the show before 10:00 on the opening morning, you will need to have your badge, lanyard and badge sleeve collected already.
Exhibitor badging will be open from 9:00 to 17:00 on 2 & 3 November and from 8:00 on show days.
Deadline
2 November
Promote your presence at the show with logos and banners. To add your stand number to the banners, simply edit them with Photoshop. If you don’t have access to Photoshop, simply edit them using Canva or one of the editing phone apps. We will also send you personalised web and email banners in September.
We’re available to help you with any questions you have leading up to the event, whether they relate to Customer Service, Sales, Marketing, PR or Operations.
If you have any questions about a sponsorship opportunity you have booked, please reach out to our fulfilment team: [email protected]
If you have questions relating to finance and invoicing, please reach out to your local sales representative.
See checklist at the top of this page with deadlines in date order.
The Exhibitor Manual is your main source for everything logistical you need to prepare and book for the event.
The manual contains venue and stand information, build submissions and regulations, a suppliers list, tasks and order deadlines, catering, contractor information, security and so much more.
It's imperative you read the manual and familiarise yourself with the information. You can access the Exhibitor Manual via the Exhibitor Portal from June.
Deadline
Various deadlines apply – check the Exhibitor Manual when live
Your Exhibitor Portal account is where you control what visitors can see about your company and products. It’s where you upload information about you that will be visible in the online exhibitor and product directory, as well as in the new Show App.
Your portal account also contains an exhibitor dashboard. You can use this to view analytics about your online performance. There are upgrade options available. If you’re interested in gaining more analytics and benchmarking yourself against other exhibitors, contact your local sales representative to find out more.
You can register your stand personnel (by 2 November) to get badges for the event and request Visa Letters. It’s really important to do this in advance of the event to avoid last minute anxiety and in order to gain access to the halls.
If you have a question that has not been addressed on this page, chances are you will find the answer in our Exhibitor FAQ.
Should you wish to share feedback about our services and / or our event, please contact your local sales representative. You will also receive an exhibitor survey a few days after the show and we strongly recommend you complete it to share your feedback / suggestions.
These sessions are currently sold out, but please contact us to be added to the waiting list. For fulfilment queries, please contact the sponsorship team
Deadline
As soon as possible
If you need accommodation while you’re at our event, we’ve partnered with HOTELMAP to help you get the best rates and locations for the duration of your stay.
Deadline
As soon as possible to enjoy best rates
If you have an ingredient that was launched after March 2025 then why not book an Innovation Zone box and capture traffic from the most popular show area at in-cosmetics Asia? Plus your product will be entered into the prestigious Awards (if submitted by 26 September)
Deadline
26 September
Ensure you download the Lead Manager App to see how user friendly it is once you will be using it at the show to capture leads! You will also be able to add qualifying questions (eg ingredient quantity needed). Information will be available in the Exhibitor Portal in October. See also how visitors can collect your info via Colleqt QR code in exchange for their contact details.
Deadline
4 November
Want a private space at the show? Book a meeting room.
Deadline
30 September
🕛 4 November 2024, 10:00 - 18:00
🕛 5 November 2024, 10:00 - 18:00
🕛 6 November 2024, 10:00 - 17:00
You can also find out the build and breakdown times in the Exhibitor Manual (available via the Exhibitor Portal from June).
We have a Flickr account where we upload our official event photos. You do not need permission from us in order to share them, or use in your own promotional material. However, you will need to state that these photos are from ‘in-cosmetics Asia’ as a caption if you choose to use any.
At the show, our Official Photographer and Videographer will take photographs and be recording / streaming videos of stands and activities. As per our admissions policy, we reserve the right to use these for all promotional purposes.
We have a number of sponsorship opportunities to suit every budget. Whether you are looking to build brand awareness at the event, or promote your new launches in advance of the show, we have something for everyone.
If you have already purchased a sponsorship opportunity and want to find out what you need to provide and when, please reach out to the sponsorship fulfilment team, and they can guide you through the process.
Deadline
As soon as possible
We work with Storm Communications, who have been our official PR agency for a number of years. It’s their role to provide editorial and digital content to the trade media and social platforms to help promote the event. If you have anything you want to promote, please share with them.
Our visitors have told us what they want to see from you, from how your stand looks to how they search for ingredients. This mini guide will give you insights into those Secrets to Exhibiting Success and could set you apart from your competition.
Increase your visibility at the show. We can offer you a unique and cost-effective stand design and build option without the hassle of expensive stand designers and builders. It’s called SmartSpace.
You can choose fully customised or modular system stands, which can be altered to your preferences and your needs.
Follow us on Instagram and join us on Facebook and LinkedIn to keep up to date with news from the show team and the industry and to reach out to our audience. Please tag the show on your social media posts: #incosAsia
We also have a WeChat account so please follow us in Chinese if it is your preferred language - scan the QR code now:
Spotlight On is a very popular area of the event that showcases trending formulated ingredients. The 2025 theme is Biotech Beauty so get involved by displaying your products – with the added bonus of being entered into the show Awards.
Deadline
26 September
New for this year, sharer registration is now bundled up with smart lead solutions (Exhibitor Dashboard, Lead Manager App, Colleqt) and is charges at £688. You can register your Sharer(s) vis the Exhibitor Portal.
Introduce your technology or the science behind your ingredients at these free-to-attend seminar sessions. Due to popular demand, this year we have added a second Technical Seminar Theatre. You deliver your presentation and you get the database after the show.
Deadline
As soon as possible
You can nominate up to 4 clients / contacts for them to visit the show as VIP’s but they must be high seniority (Director, Head, Chief) and work for cosmetic / contract manufacturers, private labels or OEM's/ODM's. VIP benefits include access to the VIP Lounge + fast track entry to the Marketing Trends and Regulations Theatre + Formulation Lab (subject to availability).
Deadline: 21 October
Thailand currently offers visa-free travel to nationals of 60+ countries and a visa on arrival to almost 20 countries. However, if you need a visa, we can supply a letter of invitation (for Visa Applications) via the Exhibitor Portal (Badge section, from August). Alternatively request your visa letter via Customer Service.
Deadline
4 October
If you can't find the answer you are looking for, please contact our Customer Services Team who will be happy to help.
