Thank you for choosing to exhibit at in-cosmetics Latin America.
We understand preparing for an exhibition can be overwhelming, whether you’ve been an exhibitor before, or it’s your first time. This is why we’ve created this checklist to support you in the run-up to and at the show.
It contains some key operational and marketing information and deadlines – and you can check your to-do list chronologically or in alphabetical order.
All exhibitors
SECRETS TO EXHIBITING SUCCESS: Your visitors have told us what they want to see from you, from how your stand looks to how they search for ingredients. We have compiled a mini guide that will give you insights into those Secrets to Exhibiting Success and could set you apart from your competition.
Read as soon as possible
All exhibitors
TECHNICAL SEMINARS: Present your technology or the science behind your ingredients at these free-to-attend seminar sessions.
As soon as possible
All exhibitors
YOUR PROFILE: Update your company details /description, select product categories, upload videos, PDFs and product information, your social media and more in the Exhibitor Hub to stand out on the website. You will be able to update your details at any point in the run-up to the show.
As soon as possible
All exhibitors
As soon as possible
Main stand holders
STAND SHARERS: As Reed Exhibitions and in-cosmetics Latin America only have a contractual relationship with main standholders, the sharer fee will from now on be charged to main standholder companies - not sharing companies. Sharers wishing to pay for their own registration fee should make payment arrangements directly with the main standholder. The main standholder will be able to register each sharer via the Exhibitor Hub, only after having informed the in-cosmetics Latin America team of the exact number of sharers you would like to register.
As soon as possible
Main stand holders
EXHIBITOR MANUAL: The Exhibitor Manual can be found in the Exhibitor Hub and you can consult it to locate information on stand build regulations, contractor registration, hiring an interpreter, placing orders for facilities at the show, etc. We will contact you when it is live.
As soon as possible
All exhibitors
PROMOTE YOUR PRESENCE: Take advantage of our free digital marketing tools to let your clients and contacts know you will be at the show for them to meet you there. To add your stand number, use Photoshop. If you don't have access to Photoshop, simply use Canva or one of the editing phone apps.
As soon as possible
All exhibitors
VISAS: Order Letters of Invitation (for Visa Applications) will be live via the Exhibitor Hub (Badge section) - from March or simply contact Customer Service.
As soon as possible
All exhibitors
INNOVATION ZONE AWARDS (Booking):
Submit your entries for the Innovation Zone Awards. Entries will be judged by an international panel of experts and the shortlisted (Innovation Zone) Awards entries will be revealed the week starting 9 September.
August 16th
Main stand holders
YOUR STAND: We can build your stand for you. All cost-effective, hassle-free and customised. Find out how Smartspace can work for you.
August 6th
All exhibitors
INNOVATION ZONE DISPLAY (Not for Award competition)
To display your product at Innovation Zone, please contact your sales person.
August 20th
All exhibitors
SPONSORSHIP: With 200+ exhibitors in the halls, a stand may not be enough to stand out. Purchase any venue sponsorship eg. carpet tiles, hanging banners to ensure you stand out.
September 1st
Main stand holders
INNOVATION ZONE: Book a box/display (NB: Hurry though because the deadline for Awards entry is 16 August and late entries after that will not be accepted).
September 1st
All exhibitors
EXHIBITOR BADGES: Order your exhibitor badges via the Exhibitor Portal (Badging section) to access the halls without having to wait. |
No deadline
All exhibitors
YOUR NAMEBOARD: Finalise your display name via the Exhibitor Portal to ensure the correct company name appears on your stand
September 4th
All exhibitors
VISITOR LEADS: Ensure you download the Emperia app to see how user friendly it is once you will be using it at the show to capture leads! You will also be able to add qualifying questions (eg ingredient quantity needed). Information will be available in the Exhibitor Portal in June.
September 22nd
All exhibitors
EXHIBITOR REGISTRATION AND ENTRY TO THE HALLS: Online registration for badges is the 21 September. Onsite exhibitor registration starts, 13:00 – 18:00 on 23 September. Exhibitor entry on show days will begin at 8:00. If you have already printed your PDF badge (exhibitor registration live in August), head to the registration area to collect your lanyard and badge holder to get access to the show halls.
September 21st
All exhibitors
AWARDS: On day 1 of the show, attend the Awards Ceremony. Ensure you have team representative(s) present if you are up for an Innovation Zone Award so there is somebody to receive a potential Award trophy!
September 25th
All exhibitors
SHOW CLOSES: Breakdown starts at 19:00
September 26th
All exhibitors
YOUR LEADS: Make the most of your attendance at in-cosmetics Latin America by following up your leads captured using the show’s Emperia app. Log in to the Exhibitor Portal to access Emperia and download your leads.
As soon as possible post show – don’t let your leads go cold!
All exhibitors
YOUR FEEDBACK: Take part in the show survey (which will be emailed to you shortly after the show) and provide us with your feedback about the show. |
October 6th
Please reach out to our Customer Services Team for further assistance.
